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Pay what you agreed, nothing more.

Docentra reads your agreements, checks every invoice against them and writes the claim when you’re charged too much.

Book a demoSee what it does
Product film of Docentra with a fictional company, 30 seconds, narrated. Voice-over: Docentra reads every supplier agreement and every invoice. Doc Agent checks each line against what you agreed. The agreement says 950 an hour. The invoice says 1.050. You get the evidence, and an email to send the supplier. Every notice date stays in view. And ask your agreements in plain words. Pay what you agreed, nothing more.
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Upload your agreements once. Docentra does the rest.

  1. 1Agreements

    Upload your agreements

    Docentra reads every price, discount, cap and date in them, and shows you what it read.

    An agreement in Docentra: the office cleaning agreement's dates and confirmed details, with the original beside them.

  2. 2Invoices

    Every invoice is checked

    Invoices come straight from your accounting system or by email, and every line is held against what you agreed.

    The invoices in Docentra, each checked: the flagged ones and the one to review stand out in the list.

    Works with your system

    • Microsoft Dynamics 365 Business Central
    • Microsoft Dynamics 365 Finance
    • SAP

    Using another system? We build the connection for you.

  3. 3Doc Agent

    Doc Agent finds the errors

    AI catches prices above the agreement, duplicates, missing discounts and fees the agreement doesn’t allow, each with the clause and the calculation.

    An invoice with what Doc Agent finds marked on it: the same invoice received twice, a price above the agreement, the agreed discount left out and a fee the agreement doesn't have, each with its amount.

  4. 4Claim

    The claim is written for you

    Doc Agent writes the email to the supplier with the amount and the evidence. You send it from your own email.

    The email to the supplier that Doc Agent drafted: the amount, the invoice line and the clause, with Open in your email and Copy text.

Shown with a fictional company.

Are you paying what you agreed?

Small errors in supplier invoices add up. These are the ones Docentra looks for.

Leases, software, freight, cleaning, services and supplies: any agreement with a price.

  • 8.6%

    of a contract’s value is lost after signing, on average

  • 0.8–2%

    of supplier payments are duplicates or errors

  • Price above the agreement

    The invoice charges more per unit, hour or month than the agreement says.

  • Duplicate invoice

    The same invoice arrives twice, a few days apart.

  • A fee the agreement doesn’t allow

    A surcharge or fee the agreement doesn’t allow.

  • Discount not deducted

    The agreed volume discount is missing from the invoice.

  • Increase above the cap

    A price goes up by more than the agreement or its index allows.

  • Work beyond the agreement

    Hours or items billed beyond what was agreed.

  • More than agreed

    More units or users billed than the agreement covers.

  • Lines that don’t add up

    The lines on an invoice don’t add up to its total.

  • Notice date coming up

    The agreement renews unless notice is given in time.

See it with your own invoices.

We’re inviting a small number of companies to try Docentra on their own agreements and invoices. Booking a demo takes a minute.

Book a demo

Questions

What documents does Docentra need?

Supplier invoices, and the agreements that set their terms: contracts, quotes, amendments and approved changes. Emails that agree a price or a discount count too. Recurring suppliers, such as SaaS, consultants, maintenance, cleaning, facilities and rent, are a good place to start.

Does Docentra pay or dispute invoices for us?

No. Docentra prepares the follow-up: the amount in question, the invoice line and clause behind it, and an email to the supplier. Your team decides whether to send it, from your own email, and payments stay in your existing process.

What if our agreements are incomplete?

Docentra says so. If it can’t find the terms that apply to a charge, the finding is marked as uncertain and it names the missing document instead of guessing. Nothing is presented as confirmed until someone confirms it.

Who sees what?

Everyone you invite sees the whole company: every store, invoice, agreement and finding. Owners and admins also manage people, connections and settings.

Is Docentra ready to use today?

Yes. Invoice checks with the evidence behind each finding, Doc Agent, email drafts for you to send, dates to act on, answers from your agreements, the cost forecast, accruals and exports work today, with invoices from your accounting system or by email. We’re starting with a small number of companies, who try it on their own agreements and invoices.