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Cookie policy

Version of 8 November 2026

  • We use the cookies needed to run the site and Docentra. They are always on.
  • We set statistics cookies, which show us how the site and Docentra are used, only if you accept them.
  • You can change your choice at any time under "Cookie settings".

1. What cookies are

Cookies are small files that a website stores in your browser. This policy also covers similar technologies, such as your browser's local storage. It applies to docentra.app and to Docentra at my.docentra.app.

2. Your choice

The first time you visit, we ask whether you accept statistics cookies. Rejecting is as easy as accepting, and we set only necessary cookies until you choose. We remember your choice for 12 months and then ask again.

You can change or withdraw your choice at any time under "Cookie settings" at the bottom of the website, and in Docentra under Settings › Your account. You can also delete cookies in your browser.

3. The cookies we use

Necessary. These make the site and Docentra work, so they don't need your consent.

NamePurposeExpires
docentra-consent (local storage)Remembers your cookie choiceAfter 12 months
docentra-localeRemembers the language you choseAfter 1 year
__Secure-docentra.session_tokenKeeps you signed in to DocentraAfter 7 days
docentra-connectLinks an accounting system to your company while you connect itAfter 15 minutes

Statistics. Set only if you accept.

NamePurposeExpires
ph_phc_…_posthog (cookie and local storage)Distinguishes visits and recognises signed-in users, so we can see how the site and Docentra are usedCookie after 1 year; local storage when you withdraw your consent

4. Statistics

We use PostHog for statistics, error reports and recordings of visits. The data is stored in the EU, and PostHog processes it on our behalf as our processor. Your IP address is not stored. Recordings hide what you type, and in Docentra they hide all text. In Docentra, the statistics are linked to your account. Recordings are deleted after 30 days and other statistics after 24 months at the latest. If you reject statistics cookies, none of this data is collected from your browser.

5. The booking calendar

When you request a demo, you can choose a time in a calendar from Calendly. Calendly sets its own cookies, so the calendar loads only when you choose to show it, and Calendly's cookie policy applies. If you'd rather not, we'll find a time with you by email.

6. Contact and changes

Send any questions to privacy@docentra.app. Our privacy policy describes how we process personal data. We update this policy when the cookies we use change.