Every lease, under control.
Docentra reads your leases and their amendments, checks every rent invoice and yearly statement against them, keeps every notice date in view, and shows what rent will cost over the years.
What it checks in a lease
Are you paying the rent you agreed? Rent, fees and deadlines, checked against what each lease says.
Rent above the lease
The rent on the invoice doesn’t match the lease or its latest amendment.
Index rise above the lease
The rent is regulated by more than the index and the lease’s cap allow, worked out from the published index figures.
A fee the lease doesn’t allow
An administration or marketing fee appears on the rent invoice, but the lease has no such charge.
Duplicate rent invoice
The same quarter is invoiced twice.
Turnover rent
Rent on turnover worked out from your own turnover before the landlord’s settlement arrives, and checked when it does.
Operating-cost and heating statements
Each yearly statement checked: on-account payments credited, your share of the area, and VAT counted once.
Notice dates and lease ends
The last day to give notice and the day each lease ends, with what happens if you do nothing.
Amendments read with the lease
Addenda that change the rent or the term are read with the lease, so the newest terms apply.
Rent by store
Each rent invoice is put on its store, and rent for shared premises is split between stores by the shares you set.
Leases are one use. Docentra checks software, services and every other supplier agreement the same way. See everything it catches
More than rent checks
The dates, the costs ahead and the answers around every lease.
Every lease date in one place
Notice, index and end dates for every store’s lease, on one page and in Excel, so no lease runs on or runs out unnoticed.
Rent over the years
What each lease will cost year by year, with every regulation and an estimate until the index figure is out. In Excel as a budget basis.
Accruals for rent
Rent you owe at a month’s end that isn’t invoiced yet, such as a regulation still billed at the old price or turnover rent before its settlement.
Leaving a lease
The days each lease can end on and the last day notice must reach the landlord, from what the lease says. Rent charged after it ends becomes a finding.
Rent and costs in Excel
Rent invoices, findings and dates in one Excel workbook, and an audit pack with the originals.
Ask about any lease
Which leases can we leave next year? Ask in plain words and get the answer with its sources, each opening the lease at the passage.
How it works
One rent invoice, from the increase to the email you send.
1The landlord charges
DKK 210.000
rent this quarter, 5% more than last year
2Your lease allows
DKK 206.000
last year’s DKK 200.000 plus the 3% cap
3Doc Agent finds
DKK 4.000
too much this quarter, with the proof and an email to the landlord ready to send from your own inbox.
See it with your own leases.
We’re inviting a small number of companies to try Docentra on their own leases and rent invoices. Booking a demo takes a minute.
Book a demoQuestions
What documents does Docentra need?
Supplier invoices, and the agreements that set their terms: contracts, quotes, amendments and approved changes. Emails that agree a price or a discount count too. Recurring suppliers, such as SaaS, consultants, maintenance, cleaning, facilities and rent, are a good place to start.
Does Docentra pay or dispute invoices for us?
No. Docentra prepares the follow-up: the amount in question, the invoice line and clause behind it, and an email to the supplier. Your team decides whether to send it, from your own email, and payments stay in your existing process.
What if our agreements are incomplete?
Docentra says so. If it can’t find the terms that apply to a charge, the finding is marked as uncertain and it names the missing document instead of guessing. Nothing is presented as confirmed until someone confirms it.
Who sees what?
Everyone you invite sees the whole company: every store, invoice, agreement and finding. Owners and admins also manage people, connections and settings.
Is Docentra ready to use today?
Yes. Invoice checks with the evidence behind each finding, Doc Agent, email drafts for you to send, dates to act on, answers from your agreements, the cost forecast, accruals and exports work today, with invoices from your accounting system or by email. We’re starting with a small number of companies, who try it on their own agreements and invoices.